Tips for securing an early check-in at your hotel

Most hotels typically have a standard check-in time around 3:00 pm, which means arriving earlier might leave you waiting for hours to access your room. The answer: discover how to achieve early check-in at hotels.

Whenever I anticipate an early arrival at my destination, I always try to arrange for an early check-in. Is it guaranteed to work? Not every time. But is it worth attempting? Definitely.

Whether you’re exhausted and want to recharge, need to take a work call, or are just excited to settle in and make the most of your plans, getting early check-in can greatly enhance your travel experience.

Though it's not always feasible, I've noticed that approaching the situation correctly can boost your chances significantly.

Grasping hotel check-in times

Hotels typically display their check-in times online, usually between 2:00 and 4:00 pm, when they can assure your room will be ready. However, many hotels allow for early check-in when possible—sometimes at no extra cost and other times for a fee. Whether early access to your room is granted hinges on several factors:

Room Availability

The simplest way to determine if a hotel can grant you early access to your room is to check if they have any clean and ready rooms. Early check-in often relies on whether housekeeping has had adequate time to prepare the rooms for incoming guests. In my experience, it often feels like a game of chance.

Timing and occupancy rates

Your likelihood of securing an early check-in largely depends on timing. If you're traveling during a busy season or on weekends, your chances of checking in early diminish.

For instance, during my recent stay at the new Resorts World in Las Vegas, the hotel was fully booked due to a popular weekend, and I wasn’t able to check in early.

Type of room

If you're flexible with room options, your chances of achieving early check-in may improve. For example, a standard room with a less desirable view might be available and ready for you.

Rewards programs

Certain hotels provide early check-in as a perk for members of their loyalty programs. If you’re a member, this could be beneficial for you. Conversely, if you’re not, it might be a drawback since they may reserve early check-in rooms for loyal guests.

Your individual situation

Hotels often give priority for early check-in to guests with special needs, medical conditions, or other specific situations.

The influence of star ratings on early check-in

Luxury hotels are renowned for their exceptional service, often going the extra mile to fulfill guest requests, including early check-in, unlike budget or mid-range accommodations.

Although it's not a guarantee, upscale hotels generally maintain higher service standards, offer more comprehensive loyalty programs, and have greater staff-to-guest ratios to ensure a premium experience.

There are various rating systems available to help you assess the quality of a hotel.

Forbes Travel Guide

The Forbes Travel Guide employs a star rating system from 1 to 5, utilizing experienced, anonymous inspectors to thoroughly assess a hotel's amenities, accommodation quality, and overall guest experience. A one-star property provides basic accommodations, while two stars signify a 'comfortable' stay. Three stars denote 'excellent' quality, four stars are considered 'exceptional,' and five-star hotels represent the height of luxury, delivering an extraordinary level of personalized attention to detail.

AAA Diamond Rating

Much like the Forbes Travel Guide, the AAA (American Automobile Association) Diamond Rating system is a reputable rating method for hotels, using a scale from one to five diamonds. One-diamond properties offer basic amenities, while five-diamond hotels epitomize luxury and sophistication. AAA Diamond Ratings are assigned by seasoned inspectors who conduct unannounced evaluations of room quality, facilities, dining options, and overall atmosphere.

Michelin Guide

Though the Michelin Guide is primarily recognized for its restaurant ratings, it also assesses select hotels on a scale from 1 to 5 stars, particularly in Europe and Asia. Michelin inspectors emphasize exceptional attention to detail and the overall guest experience, as well as the distinctiveness of each hotel.

Is it possible to check into a hotel at any time?

Although most hotels typically set a standard check-in time around 3:00 pm, they may occasionally provide options for early check-in. Getting early access to your room comes with several benefits:

A chance to relax or freshen up

Travel days often involve early wake-ups or crossing time zones. Early check-in allows you to access a cozy bed for a nap before your adventures begin. Additionally, if you’re traveling with young children, securing a quiet room for their naps can significantly ease your day.

After traveling, you might feel the need for a shower and a change of clothes. Early check-in gives you the opportunity to refresh in the comfort and privacy of your room before heading out to explore your destination.

Get more value for your money

When you pay a nightly hotel rate, it usually guarantees access to your room from around 3:00 pm until a standard checkout time between 11:00 am and noon the following day. Early check-in allows you to enjoy the comfort of your room for a longer period.

Increased convenience

If you have a packed schedule on your arrival day, early check-in provides you with a place to drop off your luggage, get settled, unpack, and then head out to enjoy your day.

A peaceful workspace

As remote work becomes more common, the concept of the “workcation” has gained popularity. This trend involves traveling to new destinations, working during the day, and exploring in the evenings. Having a hotel room instead of a public space can be a great advantage, whether you need to complete a full workday or make a work call in a quiet environment.

Is early check-in available at hotels?

Getting early check-in at hotels often depends on timing and the specific policies of the hotel. However, over the years, I've picked up several strategies to improve my chances of accessing my room early.

Look for hotels that offer early check-in options before making a reservation

When considering hotel options for a trip, I always pay attention to check-in times, which typically fall between 2 pm and 4:00 pm, though they can occasionally be earlier (tip: airport hotels often offer more flexibility). You can find check-in times on hotel websites, but I prefer using Dinogo’s Hotel Search for comparing several properties, as it conveniently displays check-in and check-out times at the bottom of each hotel page. This makes it easier and quicker to compare hotels and make booking decisions.

Enroll in hotel loyalty programs

Many hotels, particularly major global chains like Marriott or Hyatt, prioritize early check-in for members of their loyalty programs. The higher your tier status, the better your chances of having your request fulfilled.

Some loyalty programs specifically highlight early check-in and/or late check-out as benefits. These include:

Utilize credit card benefits

Beyond a hotel's loyalty programs, various major credit cards also provide early check-in as a perk.

Check your credit cards to see if they offer any of the following programs, which include:

• American Express Fine Hotels & Resorts: This program is available to holders of Amex Platinum, Business Platinum, or Centurion cards. Members can book from over 1,000 luxury hotels and enjoy additional benefits, including noon check-in when possible. I’ve had success with early check-in using this program, though I've also faced denials during busy periods.
• Capital One Premier Collection: Launched in 2023, this luxury hotel program is available for holders of premium Capital One credit cards, including the Capital One Venture X personal or business cards. Early check-in is prioritized, but it depends on availability.
• Chase The Luxury Hotel & Resort Collection: Exclusively for Chase Sapphire Reserve cardholders, booking through this program grants numerous benefits, including early check-in if available.

Think about downgrading your room or paying for an upgrade

If the specific room type you reserved isn’t available, the front desk staff might suggest a vacant downgraded room. They may also present the option to upgrade to a more luxurious room for an additional fee.

Notify the hotel of your early check-in requests ahead of time

When accessing my room is crucial, I make my request in advance. Some platforms, like Marriott, allow you to explicitly request this during the online booking process or include it as a 'special request.' You can also use a chat feature or call the hotel directly.

Ask about any early check-in fees

While many hotels provide complimentary early check-in when possible, others have specific fees you can pay for early access. If the fees are reasonable for you, consider taking advantage of this option.

Consider using mobile check-in

Mobile check-in is becoming increasingly popular, and I've successfully accessed my hotel room early through this feature on a hotel app. Recently, I had a reservation at a Marriott and utilized the app to request a noon check-in. At 11:00 am, I received a notification that my room was ready, along with a mobile key for entry.

Handling unsuccessful early check-in requests

While early check-in has many benefits, it isn’t guaranteed. Hotels set standard check-in times to ensure that your room is clean and ready for your arrival.

If a hotel is unable to meet your request, be understanding. The front desk staff will likely be glad to hold your luggage while you explore or enjoy other hotel amenities like the spa, business center, pool, or lobby. Many hotels also offer to text or call you when your room becomes available earlier than expected.

In some situations, a hotel may provide a courtesy room for you to use if yours isn't ready. It doesn't hurt to inquire. However, if you need to be in a hotel room before the standard check-in time, consider booking a room for the night before. This ensures it will be available for you early in the day.

How to check into a hotel

Upon arriving at a hotel, head to the front desk (reception) with your ID and credit card ready. When checking in with the staff, confirm your room type and any special requests you made (like bed types, adjoining rooms, non-smoking, etc.).

Generally, the concierge will provide you with keys and directions to your room, along with an overview of the amenities and policies. Now is a great time to ask any questions. If you’re driving, you can typically park right in front of the hotel to check in and unload your bags before moving your vehicle to a designated parking spot. If a bellman assists with your luggage, remember to tip.

Once you're in your room, ensure it's the type you requested and meets your expectations. If you need to ask for a different room for any reason, do so immediately.

Having traveled widely and stayed in many hotels, I’ve compiled my own list of tips to expedite the check-in process and make things a bit smoother once you're at the hotel:

• Especially if you need an early check-in, confirm in advance with the hotel that it’s feasible.
• If you're traveling with a pet, familiarize yourself with the hotel’s pet policy to avoid any unpleasant surprises. You can notify the hotel via email before you arrive or inquire before making your booking. It's wise to keep copies of any email correspondence.
• Inform the hotel promptly if you have specific requests, such as your preferred floor or room type. I highly recommend discussing these preferences with the concierge during check-in. Addressing any necessary adjustments at that time will be much easier than after you’ve settled into your room.

What do I need to check into a hotel?

Checking into a hotel is quite simple, but it's important to arrive prepared with a few essential documents:

• An identification card: A driver’s license or passport will do. If you're traveling internationally, the concierge might take a copy of the first page of your passport to keep on file. Ensure that your name on the ID matches your reservation (Read 'How old do you have to be to book a hotel room?” for specific age requirements.)
• A credit card: Hotels require a credit card in your name to cover incidental charges during your stay, which will be refunded if there’s no damage. This also allows you to charge food, drinks, and other services to your room.
• Reservation confirmation: While it’s usually enough to provide your last name for the hotel to find your reservation, having your reservation confirmation on hand is a good idea just in case.

How to secure complimentary hotel room upgrades

When you check in, you can inquire about room upgrades. Similar to early check-in requests, these aren’t guaranteed and depend on availability. However, several strategies can improve your chances, such as mentioning that you’re celebrating a special occasion and being courteous to the front desk staff. One of the most effective ways to receive a complimentary upgrade is to highlight any hotel or credit card status that includes room upgrades as a benefit.

Early check-in can enhance your trip experience

Travelers are often aware that they can ask for a late check-out, but requesting an early check-in can be equally beneficial. I frequently find myself arriving at a destination early, eager to freshen up, tackle some work, or let my baby take a nap before embarking on the day’s adventures.

While success isn't guaranteed, trying these tips for securing an early check-in can help you make the most of your journey.

If you found this information useful, you might also enjoy expert guides on discovering affordable luxury hotels and understanding hotel reviews.